PRIVACY STATEMENT

BKM-Orange attaches great importance to the protection of your privacy and data. With this privacy statement (hereinafter "Privacy statement") BKM-Orange wants to inform you about the processing of personal data. BKM-Orange will process the personal data with respect for your privacy and in compliance with the applicable privacy legislation.

This Privacy Statement was last amended on: 15 April 2019.

CONTENT

TO WHOM DOES THIS PRIVACY STATEMENT APPLY?
WHO IS RESPONSIBLE FOR THE PROCESSING?
WHICH PERSONAL DATA WILL BE PROCESSED BY BKM-ORANGE?
WHO DO WE SHARE YOUR PERSONAL INFORMATION WITH?
SECURITY AND STORAGE OF YOUR PERSONAL DATA
ARE YOUR PERSONAL DATA USED FOR AUTOMATIC PROFILING?
WHAT ARE YOUR RIGHTS AND HOW CAN YOU EXERCISE THEM?

TO WHOM DOES THIS PRIVACY STATEMENT APPLY?

This Privacy Statement applies to all prospects, customers, suppliers, visitors to the website, visitors to the BKM-Orange offices, applicants and all other persons who are not employees of BKM-Orange and of whom BKM-Orange processes personal data.

WHO IS RESPONSIBLE FOR THE PROCESSING?

BKM-Orange acts as responsible for the processing of personal data in the context of customer and supplier administration, registration of visitors to the offices, processing of applications.

The coordinates from BKM-Orange are:

Head office address: Herkenrodesingel 37 bus A, 3500 Hasselt, België
Company number: 0453.298.222
Telephone number: +32 (0)11 29 99 99

For the delivery of tailor-made ICT solutions, the customer of BKM-Orange acts as the responsible for processing and BKM-Orange acts as the processor. For these processing operations, BKM-Orange undertakes to process data only on the instructions of the data controller. However, these processing operations fall outside the scope of this privacy statement.

If you wish to exercise your rights as a data subject, you must always contact the data controller.

WHICH PERSONAL DATA WILL BE PROCESSED BY BKM-ORANGE?

Personal data processed for customer and supplier administration
- BKM-Orange creates a list (CRM) with contact details of customers, suppliers and prospects for the purpose of sending commercial messages and proposals or for following up existing contracts and/or orders. This list is also used to invite existing business relations to network events. To improve the services, BKM-Orange also conducts customer satisfaction surveys.

More information

Type of personal data	Receiver	Basis of processing	Purpose of processing	Clarification
Personal identification data (e.g. name, e-mail, telephone number...) Personal details (e.g. gender, language...) Professional data (e.g. function, company)	BKM-Orange	Legitimate interest	Managing a list of contacts for sending commercial messages, inviting relations to network events.	Through various channels (stock exchanges, business cards, published data, existing customer relations) BKM-Orange collects personal data in order to generate new business from prospects and/or to inform their customers of new comparable services.
Contract	To follow up orders, invoices and commercial agreements. Sending commercial proposals.
Personal identification data (e.g. name, e-mail, telephone number...) Personal details (e.g. gender, language...)	BKM-Orange, Customer satisfaction research agency	Legitimate interest	Invite the customer for a customer satisfaction survey.	BKM-Orange invites customers to participate in a customer satisfaction survey.

Personal data that are processed when you contact BKM-Orange for questions and/or information
- As a person you can contact BKM-Orange through various channels (telephone, e-mail, contact form website, social media,...). BKM-Orange uses the personal data you give us to answer your question. For our B2B contacts, we save your personal data in our CRM system.

More information

Type of personal data

Receiver

Basis of processing

Purpose of processing

Clarification

Personal identification data (e.g. name, e-mail,...)

Professional data (e.g. function, company)

BKM-Orange

Legitimate interest

Offer individuals the opportunity to get in touch with the company
Supporting people

The data will be used to answer your question. For our B2B contacts, we save your personal data in our CRM system.

Organisation of events and training courses
- BKM-Orange requires identification data, personal details, current position and company name when organizing an event or training.
- For events and training courses where a dinner or lunch is provided, BKM-Orange also asks for eating preferences/allergies.

Type of personal data	Receiver	Basis of processing	Purpose of processing	Clarification
Personal identification data (e.g. name, e-mail,...) Personal details (e.g. gender, language...) Professional data (e.g. function, company)	BKM-Orange	Agreement	Organizing trainings and manage entries
Eating preferences	BKM-Orange	Consent	To be able to offer a suitable meal to the participant or guest	BKM-Orange only passes on the eating preferences anonymously and based on numbers to the catering company.
Personal identification data (e.g. name, e-mail,...) Personal details (e.g. gender, language...) Professional data (e.g. function, company)	BKM-Orange Co-organisers (sponsors) of the event	Legitimate interest	Offer networking opportunities to those present.

Use of images
- When BKM-Orange publishes targeted photos or videos of you on social media for marketing purposes, we will ask for your permission.
- BKM-Orange has a legitimate interest in conducting public relations about its activities. Therefore, targeted photos are taken during larger events. The photographer will ask you to pose. By this, you agree to the use of the photo on the website or social media of BKM-Orange. If you do not wish this, please indicate this clearly and ask the photographer to take a photo without you. If you still want to delete a specific photo, you can do so on simple request by sending an e-mail to "hello@bkm.be" with a copy of the photo or a description of the photo you want to have deleted.
- In the offices of BKM-Orange, security cameras are present to protect our buildings and our goods against burglary.

More information

Type of personal data	Receiver	Basis of processing	Purpose of processing	Clarification
Images	Public	Consent	Taking targeted photos or videos for marketing purposes	For marketing purposes BKM-Orange will only publish images on the website or social media if you give your permission.
Images	Public	Legitimate interest	Public relations large event	BKM-Orange has a legitimate interest in conducting public relations about its activities.
Images	BKM-Orange	Legitimate interest	Security

Personal data processed in applications
- BKM-Orange regularly seeks new enthusiastic and motivated employees to strengthen their team. During the application process BKM-Orange processes personal data such as identification data, competencies, curriculum vitae. If BKM-Orange does not accept you as an applicant, BKM-Orange will ask permission to keep track of your details, such as your CV, in order to contact you in the future. However, BKM-Orange will create a list with only the name, date and reason why the candidate was not accepted.

More information

Type of personal data	Receiver	Basis of processing	Purpose of processing	Clarification
Personal identification data (e.g. name, e-mail,...) Professional career and training history Photo Curriculum vitae References	BKM-Orange	Contract	Recruiting new employees	The application is a first step towards an employment contract.
BKM-Orange, interim offices	Consent	Keeping track of applicants' CV s for future opportunities	If BKM-Orange does not currently hire an applicant but does want to contact him/her for future opportunities that are better suited to his/her competences, BKM-Orange will ask permission.
Personality Competency	BKM-Orange, interim offices, Supplier(s) of the assessment tool	Legitimate interest	Evaluate whether the applicant is suitable for the position for which he is applying	In order to screen an applicant, we carry out an assessment of the candidate's competencies and personality.
Personal identification data	BKM-Orange	Legitimate interest	Creating a list of applications with their status (e.g. reason for refusal)	Because of the many applications that BKM-Orange processes and the different channels from which new candidates are presented, there is a legitimate interest in creating a list so that candidates we refuse will not be treated again after a few weeks.

Improvement of the website quality
- BKM-Orange uses tools to collect statistics and gain insight into the use of the website. This information is anonymised and not linked to your personal data. Analytics tools use cookies. These are text files that are placed on your computer to collect standard internet logging information and behavioural information. More information can be read in our cookie statement.

WHO DO WE SHARE YOUR PERSONAL INFORMATION WITH?

BKM-Orange does not share your personal data with third parties, unless

BKM-Orange has received your prior consent,
BKM-Orange is obliged to do so within the framework of a regulation or legal procedure,
BKM-Orange are requested to do so by legislative or judicial bodies,
BKM-Orange organises an event together with partners or suppliers. The list of participants will also be communicated to the partners or suppliers,
BKM-Orange is wholly or partly taken over or split up. In this case, BKM-Orange will impose on the third party the obligation to provide personal data only in accordance with the provisions of this Privacy Policy.

BKM-Orange calls on certain subcontractors such as consultants, engineering firms (e.g. for conducting satisfaction surveys), tools (e.g. CRM system, mailing tool) in order to outsource some of our services to them. These subcontractors are not considered as third parties. We shall ensure that these subcontractors take the necessary technical and organisational measures to process your personal data legally and lawfully and under no circumstances disclose them to third parties.

SECURITY AND STORAGE OF YOUR PERSONAL DATA

BKM-Orange acknowledges that the security of personal data is part of data protection. BKM-Orange therefore takes appropriate technical and organisational measures to protect your personal data against unauthorised processing or unauthorised access in order to prevent misuse.

Whenever personal data is transferred to a processor outside the European Economic Area (EEA), BKM-Orange always does so in accordance with the terms of this Privacy Statement and follows the applicable data protection laws and regulations to ensure adequate safeguards.

BKM-Orange will only retain your personal data for the minimum period necessary to fulfil the purposes set out in this Privacy Statement. Unless in the resolution of disputes or if a longer storage period is legally required. Non-personal information may be kept for statistical purposes for an unlimited period of time.

WHAT ARE YOUR RIGHTS AND HOW CAN YOU EXERCISE THEM?

WHAT ARE YOUR RIGHTS?

Right of access: you can ask us which personal data we process from you, for what purpose, which categories of personal data we process, with which categories of third parties we share your personal data, what the origin of the processed data is and - if applicable - what logic we use in the automatic processing of personal data.
Right of rectification: If information is not correct, you can ask us to correct it.
Right to delete your data: If data is not processed lawfully or if your data is no longer needed than the purpose for which it was collected, you can ask us to delete your data.
Right to limitation of processing: by limiting the processing of your personal data, your personal data can still be kept up to date but their use is limited. If you have requested a processing restriction, we may only store your data. This means that no other transactions can be carried out with your data.
Right to object: you have the right to object to the fact that your data are processed if the processing is based on a public interest or the legitimate interest of the party processing your data. Furthermore, you can also exercise this right of objection if your personal data are processed for direct marketing purposes. This right of objection also applies to profiling, which forms the basis for processing for direct marketing purposes.
Right to data transferability: You have the right to obtain the personal data provided by you in a common, structured and machine-readable form and you have the right to transfer this personal data to another processing responsible whereby the processing is based on the legal grounds consent or contractual relationship.

HOW CAN YOU EXERCISE YOUR RIGHTS?

You can exercise your rights by sending an e-mail to privacy@bkm.be. In order to prevent any unauthorised disclosure of your personal data, BKM-Orange may request more information to verify your identity.

BKM-Orange has one month to answer your request. This period starts when BKM-Orange has received your application and has all the information required to fulfil your application.

BKM-Orange will provide the requested information free of charge. When requests are unfounded or excessive, in particular because of their repetitive nature, BKM-Orange may charge a reasonable fee or BKM-Orange may refuse the request.

If for any reason you assume that BKM-Orange has not handled your application correctly, please contact privacy@bkm.be and BKM-Orange will work with you to find a solution.

For the sake of completeness, we inform you that if BKM-Orange does not respond to your request, refuses it or if our response does not meet your expectations, you always have the right to lodge a complaint with the Data Protection Authority, Drukpersstraat 35 in 1000 Brussels or by contact@apd-gba.be.